Meeting/Event Information

Illinois Association of Housing Authorities Maintenance & Management Clinic - Springfield, IL

April 11, 2019 - 8:00 AM to
April 12, 2019 - 12:00 PM
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Crowne Plaza Hotel

Springfield, IL

Illinois Association of Housing Authorities (IAHA) Maintenance & Management Clinic

Sessions taught by Michael S. Gifford, C.P.M., CPSD 
Housing Authority Procurement Assistance 

Conference Site: Crowne Plaza Hotel, Springfield, IL

Conference link: Illinois Association of Housing Authorities (IAHA) - Home Page

Conference Sessions:

Thursday morning, April 11 - Sessions #1/2 and Thursday afternoon, Session #3:  
"40 Things You May Not Know About Housing Agency Procurement (But Really Need To)," including, "Procurement Nightmares and how to avoid them" and "Common Ethical Issues."

DESCRIPTION: An interactive 3 hour review of 40 very important HUD-mandated requirements pertaining to purchasing and contracts. Topics that will be addressed include:  Informal Quotes (QSPs); Formal Bids (IFBs) and Proposals (RFPs/RFQs); Advertisements; Specifications; Independent Cost Estimates and Cost Price Analysis; Non-competitive Justifications; Piggyback Justifications; Contracts and Contract Administration; and much more!  We will talk about procurements and contracts for supplies, equipment, and both maintenance and professional services.  This session includes a worksheet and forms. This is my most popular presentation! 

REFERENCES: 2 CFR §200.317 – §200.326; HUD Procurement Handbook 7460.8 REV 2.

Thursday afternoon, April 11 - Session #4:  
"Independent Cost Estimates (ICE)—Cost Price Analysis (CPA): Why we do them and how they benefit us." (1.5 hours) 

DESCRIPTION: For all procurements exceeding $3,000 in the aggregate, HUD regulations require that a written ICE is in the file prior to issuing or completing such procurements and that all such costs received from contractors and suppliers are adequately analyzed. This session includes access to sample forms that will help agencies document these important requirements. 
REFERENCES: 2 CFR §200.323; Sections 3.2, 10.3, and Appendix 12 of HUD Procurement Handbook 7460.8 REV 2.

Friday morning, April 12 - Session# 5: 
SESSION TITLE: "Procurement Policy, Procedures and Practices—what is required and what is the difference." (1.5 hours) 

DESCRIPTION: An overview and discussion as to how to write a policy and procedure, when and how each needs to be revised, and how each applies to day-to-day procurement and contract activities conducted by a housing agency. We will also address a number of "HUD Urban Myths" (e.g. typical practices that are not really allowed by HUD regulation). 

REFERENCES: 2 CFR §200.318 & §200.319(c); Section 2.2.A of HUD Procurement Handbook 7460.8 REV 2. 

Friday morning, April 12 - Session #6:
Issuing and Evaluating Bids and RFP's, including the right evaluation factors, who does the scoring, and how to score effectively.